Check Boxes

Overview

Check boxes can be used in forms as single yes/no fields or as part of a group of selectable options. When grouped, check boxes can be configured to control how many selections a user must make—such as requiring exactly one choice or allowing multiple selections. The sections below explain how to set up check box groups and how to use Minimum Length to manage required multi-select options.

Check Box Labels

Check box labels can be positioned to the right, left, top, or bottom of the check box.
In grouped layouts (such as tables), designers often choose to hide the label for each individual check box to keep the formatting clean and consistent. For standalone check boxes, displaying the label is completely optional and depends on your preferred layout.

To change the label’s position:

1. Go to advanced in the Edit Item settings for that check box
    

2. Select your preferred label position from the dropdown menu, then click Save

Check Box Groups and Requirements

Check boxes can be grouped to control selection behavior and requirements. 

In the example below, the user is required to answer the 3 categories or questions and can select only one of the answers for each question (or row).

To group Check Boxes:

1. Create a table with each question or category on the left and the answer options as headers across the top

2. Place one check box in each cell where a user may respond

NOTE: Enable ‘Hide label’ for each check box as you are adding them, as shown circled in green below

3. In the edit item settings, enable each check box as required

4. To control how many check boxes users can select per question, enter a Group Name to the check boxes in that row
   1. All check boxes for Question 1 = same Group Name
   2. All check boxes for Question 2 = same Group Name, but different from Question 1 
   3. All check boxes for Question 3 = same Group Name, but different from Question 1 and 2
   4. Repeat for every question (set of check boxes)

       Go to advanced in the edit item settings
 

         In the window that opens, enter your Group Name in the appropriate field as shown below, then              click Save

         NOTE: Repeat this step for every set of check boxes you want to treat as its own group.

Setting a Minimum Length

The Minimum Length option in Advanced Settings is used when you want to allow users to select more than one check box, while still making the question required.

For example, if all three options can be selected, but the user must choose at least one, you would assign the same Group Name to all check boxes and mark each one as Required. 

In the image below, all check boxes share the Group Name “Pick Up Type”, which means they function as one single question rather than separate fields.

Next, open the Advanced Settings for each checkbox in that Group and set the Minimum Length to the minimum number of selections the user must make, then click Save.

NOTE: To ensure users can select any combination of options within the group, the Minimum Length must be set on every checkbox in that group.

For example, setting the Minimum Length to 1 on all three check boxes ensures the user must select at least one option, while still allowing them to select one, two, or all three.