Welcome to Yale University’s Dynamic Forms Support Site
What is Dynamic Forms?
Dynamic Forms is an academic based service that provides a simple way for non-technical users to take any paper-based form and quickly build a sophisticated and interactive electronic form. The forms can be published anywhere, such as the SIS portal, your YaleSite, or included in an email.
Dynamic Forms is owned by a vendor called NextGen Web Solutions. Yale ITS has a license agreement with NextGen where we pay a base fee that allows for unlimited users. Therefore, taking advantage of this technology is free to you and your department, as there are no additional costs. No worries of purchasing upgrade requests, additional servers, memory or software.
Students/Parents/Faculty
Forms Available 24 x 7 – Students/Users have the convenience of accessing and completing your customized forms via the internet on their schedule. Accessible online forms means saving time, paper, frustration, reprocessing costs and presents a better experience for your students, parents and faculty.
Student/User Interface – Students/Users can always come into their account and see and print forms they have submitted and signed. Students/Users will also see any forms which need completion in their Pending area. Students/Users are also pre-authenticated from Yale’s Central Authentication System (CAS) into Dynamic Forms with their Single Sign on feature which also enables the ability to prefill fields within a form.
Multiple Electronic Signatures – Dynamic Forms allows not just a single signature, but the workflow process allows multiple parties to sign forms as well. Creating a student-to-parent form with a School Use Only section can be done quickly and easily with no technical skills needed.
Administrators
Design and Deploy Forms Without Waiting for IT: Use the intuitive Forms Designer to create, update, and deploy forms in minutes. You do not have to take the time for extensive training or need to know HTML code. More importantly, you don’t need to involve IT anytime you wish to make a change.
Integrate with your school’s systems: You do not have to hire extra support to data enter information from paper forms into campus systems. Our export feature allows you to customize output composition and format to meet your specific data input requirements. This feature ensures you can receive the data in exactly the format you require to facilitate the loading of information to your school information or imaging system.
Licenses and Auditing
Stringent third-party auditing: Next Gen undergoes a SAS-70 Type II audit annually and contracts with third party vendors to evaluate our applications and network for potential security breaches. Our controls and software have been securitized by some of the best and biggest college and university security personnel around the country. Also, as you would expect, we never sell or share any data from our clients.
Campus-wide license: The Dynamic Forms license agreement allows Yale University to use Dynamic Forms across our campus. Yale ITS can set up a department or organization specifically for you (Financial Aid, Admissions, Registrar, etc.) and provide access to your own instance of Dynamic Forms.
If you are external to Yale University and want to leverage our Dynamic Forms Support Site content and materials, please remove all Yale University’s references such as text, emails, URLs, screenshots/images, etc before sharing or publishing.
As we hope to leave this site open to the public so others can utilize the content.
- Thank you
Questions? Contact Dynamic Forms ITS Team by emailing DynamicForms.ITS@yale.edu